Schedule: Mon-Fri, Preferred 7:30a-3:30p or 8-4

TEC is working with our Pittsfield based client to fill a temporary 2+ month assignment starting 1/5/26 to cover a medical leave (could be longer).

Job Responsibilities:

• Code/enter AP invoices; scan/attach invoices and supporting documentation.
• Run weekly Aged AP report; process payments twice weekly (or as needed).
• Handle vendor inquiries, resolve discrepancies, and follow up on missing documentation. 
• Process/coordinate office and site supply orders (supplies, postage, materials).
• Maintain vendor list (preferred/approved/supplier diversity) and track spending where applicable.
• Flag unusual or out-of-pattern charges for review. 
• Monthly tie-out: Aged AP to Balance Sheet/AP GL; identify and resolve variances with Controller.
• Vendor statement reconciliations (as needed) and follow-up on credits/short-pays.
• Clean-up of AP items (duplicates, mis-codes, unapplied credits) to keep AP current. 
• Prepare routine AP-related journal entries (examples: accruals, reclasses/corrections, prepaid allocations as assigned).
• Document support for entries and maintain clear audit trail for review/approval.
• Maintain AP records consistent with internal standards.
• Provide support documentation requests for audit/regulatory needs (limited scope during temp assignment). 
• Assist with 1099 preparation

Requirements:

• 2+ years hands-on AP experience (invoice entry through payment and vendor follow-up).
• Strong Excel skills; comfort with reconciliations and working to a close deadline.
• Detail-oriented, high volume, able to work independently and communicate clearly.