Bookkeeper/Office Assistant Full-Time Job Opening in Berkshire County

28-35 hours/weekly

$22-$28/hour

Job Description:

Full-time opening for a highly motivated, team-oriented individual to manage office and accounting functions of a non-profit organization. Position requires experience developing and maintaining internal budgets; completing financial reports; reconciliation accounts; must adhere to state and federal accounting systems; and the ability to work independently, with good time management skills. Qualifications include experience with QuickBooks accounting system; grant management; strong communication and organizational skills; and experience with data base programs. Bachelor degree and minimum of 5-years’ experience required. E.O.E.

General:

• Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Manage accounting functions of the organization.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by assisting with recruiting, selecting, orienting, and training employees. Working knowledge of benefits/human resources. Assists with employee engagement activities.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.
• Report directly to Executive Director.

Skills and Qualifications:

Prepares budgets & financial statements; Conducts office supply management; Tracks budget/expenses; Manages processes & relationships with funding sources; Develops standard office protocols; Promotes process improvement; Inventory control; Fiscal reporting. Proficient on Quick Books and Microsoft Office products. Willingness to assist with human resources & marketing.