Executive Assistant, Direct Hire Job

Salary:  $45k - $50k plus benefits

Schedule:  Mon-Fri, 40 hrs.

Position Summary:

Our client seeks an administrative staff member for the Executive & the Office of Development. The Executive Assistant will report directly to the Executive Director will work closely with the Office of Development in relation to management of the Board of Trustees and Board Committee meetings, minutes and preparing for Board and Committee meetings. They are also the key staff member scheduling and maintaining the Executive Director’s calendar.

Primary Functions and Major Responsibilities: 

This position will assist with all aspects of the Executive Director Office and Board of Trustees including, but not limited to, email communications, tracking tasks, calendar management, and coordination with other departments.

Key Responsibilities:

• Schedule and manage Executive Director’s calendar, including staff, Trustee, and external shareholder meetings
• Schedule All Staff meetings and work with Senior Management to determine agenda
• Organize and track Executive Director emails
• Assist with task tracking and note-taking for meetings
• Send calendar invites and packets for Board & Committee meetings through Easy Board
• Communicate with President and Chairs regarding meetings, agenda, and packet
• Work with staff to provide materials for packets and needs for meetings 
• Work with Marketing Director to generate Board Book for Annual Board Meeting

Qualifications:

• Excellent writing skills with an entrepreneurial spirit and creative style
• Strong communicator working well through phone calls, emails, letters, and in-person.
• Strong organizational and time management skills; highly self-motivated and energetic, ability to show initiative and work independently.
• Ability to handle simultaneous, multiple projects, work flexibly in a team environment, and collaborate with coworkers. 
• Strong technological skills and computer literacy
• Ability to work some evenings and weekends, and easily accept other duties and tasks as assigned.