Finance Specialist Job in Pittsfield, MA

Job Type: Direct Hire

Pay: $45 – 50k, depending on experience

Hours: Mon – Fri 8a – 4:30p

Location: Pittsfield, MA

TEC is helping a local school recruit for a Finance Specialist. The Finance Specialist works closely with the Director of Finance to conduct the fiscal operations of the program specific to childcare billing, transportation billing, program purchasing, and preparation of payroll.

Job Duties:

• Ensure financial records are complete and accurate.
• Maintain policies and practices specific to the safeguarding of staff and child information.
• Assist in the preparation of biweekly payroll and monitoring of payroll activities.
• Prepare billing for grants and assist with grant reporting.
• Monitor purchasing and coordinate expenditures with the Executive Director.
• Assist with ongoing monitoring to ensure the program is in full compliance with overarching performance standards, requirements, and applications.
• Monitor, prepare, and submit childcare attendance per organization procedures and in compliance with state standards.
• Prepare childcare transportation billing. Monitor attendance reports and provide reports to the appropriate agencies.
• Coordinate childcare payment and create childcare invoices. Track late payments and follow up with parents/guardians regarding overdue amounts.
• Ensure that all vouchers and contracts have the correct information and appropriate signatures.
• Match invoices to the correct bills. Monitor signatures and initials to ensure all checks are appropriately authorized. Reconcile accounts.
• Ensure funding sources are accurately documented on each payment.
• Monitor parent committee and Policy Council checking and savings accounts.
• Assist in tracking expenditures by funding source in accordance with the program cost allocation plan and funding requirements.
• Assist in preparing records for the yearly audit and work with the auditors to ensure that all necessary paperwork is in order.
• Maintain and manage supply inventory.
• Prepares standard miscellaneous batches and deposit journals.
• Receives funds, prepares deposits, and reconciles bank statements.
• Manages all aspects of payroll, ensuring accuracy in required deductions and employer/employee contributions
• Supports Human Resources in payroll functions.
• Acts as the fiscal liaison for departmental staff.
• Researches funding restrictions, searches and analyzes expenditures.
• Assists in the development of processes and procedures for financial records retention and destruction according to federal, state, and local laws.
• Safeguards internal controls procedures to ensure checks and balances are in place.
• Implements procedures that include clear segregation of duties and other appropriate controls in all activities including but not limited to receipts, disbursements, petty cash, payroll cash management, and investments.

Requirements:

• Bachelor’s Degree in a related discipline preferred
• Minimum of 3 years experience in a related role
• Computer application experience required, preferably QuickBooks and Microsoft Applications