Salary: $65k - $80k plus benefits

Schedule:  Mon-Fri, 8a-4:30p, Pittsfield, MA

Our client is seeking a highly organized and proactive Office Administrator to join their dynamic team. Reporting to the Chief of Staff, the Office Administrator will oversee the daily administrative functions of the office, ensuring smooth and efficient operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to manage multiple tasks simultaneously. 

Key Responsibilities: 

• Provide administrative support to the leadership team, including scheduling and preparation of reports, presentations, correspondence, travel arrangements, and other administrative tasks. 
• Handle annual reporting, filing management, and maintaining organized records and documentation. 
• Ensure compliance with regulatory requirements in collaboration with legal counsel, including supporting licenses, permits, and various annual filings. 
• Manage daily office operations, including reception duties, mail distribution, and office supply inventory. 
• Oversee office maintenance and liaise with building management for any facilities-related issues. 
• Maintain office efficiency by implementing and improving office systems, layouts, and equipment procurement. 
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time to maintain a clean and organized office environment. 
• Plan and execute office events, meetings, and activities, fostering a positive work environment. 
• Handle confidential information with discretion and professionalism. 
• Perform other administrative duties as required to support the team. 
• Exhibit a positive attitude and work effectively both independently and as part of a team. 

Qualifications 

• Bachelor’s degree in Business Administration, Management, or a related field preferred. 
• Minimum of 3-5 years of experience in office management or a similar administrative role. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. 
• Strong organizational skills, with a keen attention to detail. 
• Excellent verbal and written communication skills. 
• Ability to work independently and as part of a team. 
• Strong problem-solving skills and the ability to handle complex situations with ease. 
• Professional demeanor and strong interpersonal skills. 
• Experience in a fast-paced, dynamic work environment preferred. 

Benefits: 

• Compensation and benefits package based on experience and qualifications