Temporary Administrative Assistant Job in Pittsfield, MA

Job Type: Temporary Position

Schedule: Mon-Fri Full-time

Salary: $16-18/hour

TEC is recruiting for a Temporary Administrative Assistant for a private school in the Berkshires. This candidate will provide high level executive support to the School’s three Deans. The Administrative Assistant manages the day-to-day operations of the Deans’ offices and coordinates all events, programs, and major initiatives led by the Deans. As a key liaison and communication hub, this position is responsible for ensuring effective connection and collaboration between the Deans and all school constituencies. 

Major Duties and Responsibilities:

• Serve as the first-point of contact for three school leaders: Dean of Academics & Faculty, Dean of Equity & Inclusion, and Dean of Students
• Assist with day-to-day functions to ensure the undisrupted function of the Deans’ offices
• Act as a liaison between Deans and all members of the school community, facilitating regular and timely communication between the Deans and families, and Deans and faculty/staff
• Manage schedules and appointments for the Deans, with a focus on anticipating future needs
• In collaboration with Business Office, College Counseling, and Admissions, maintain student records and databases
• Track student attendance, in coordination with faculty, nurses, and coaches
• Ensure timely compilation and distribution of student grade reports and comments
• Communicate school policies on behalf of the Deans to support student well-being and safety
• Provide logistical support for the evening and weekend duty teams by maintaining accurate daily records of student absences, leaves, and off-campus activities
• File and maintain documents for the Deans’ offices, including but not limited to: schedules, correspondence with families, advisor information, professional development resources, etc.
• Assist the Deans and Director of Academic Counseling with maintenance of comprehensive student and all-school calendars
• Provide as needed administrative and hands-on support to student programs including but not limited to Horizons, athletics, health and wellness, and weekend activities
• Assist with the production of the Student-Family Handbook and other policy documents
• Coordinate special projects as requested by the Deans
• Serve as a member of the Administrative Assistants Team and Logistics & Planning Committee
• Attend committee meetings overseen by the Deans, preparing and distributing minutes as needed
• Assist with the coordination and implementation of all-school events such as Opening of School, Family Weekend, Senior Awards, Commencement, etc.
  

Knowledge, Skills, Qualifications:

• At least four years of administrative experience required; experience in a school setting preferred
• Highly organized and detail-oriented
• Demonstrated experience managing concurrent time-sensitive projects skillfully and efficiently
• Initiative and drive with strong follow through to achieve individual and school-wide goals
• Discretion, integrity, and professionalism, with ability to hold sensitive information in confidence
• Strong written and oral communication skills, both with internal and external constituencies
• Demonstrated experience interacting effectively and respectfully with diverse constituencies
• Proficiency with GSuite and ability to learn and use multiple technology platforms and systems
• Keen observer and problem-solver, able to propose creative solutions and use good judgment
• Flexibility, optimism, and calm, even in stressful situations
• Awareness of appropriate boundaries and respect for the needs of an all-girls population